COVID-19 Safety Plan from AFCEA International
Current as of September 29, 2021
AFCEA International and AFCEA Hawaii are fully committed to holding a rewarding 2021 TechNet Indo-Pacific at the Hilton Hawaiian Village in Honolulu, HI, April 11-13, 2022. AFCEA’s priority is always the health and well-being of our community. Our COVID-19 Safety Plan is a living document that will continue to evolve as we follow guidance from the Centers for Disease Control and Prevention (CDC) and work closely with the Hilton Hawaiian Village, vendors, and other properties to create a safer experience for TechNet Indo-Pacific participants.
Personal Accountability Commitment
Providing a safer environment for our event participants is a top priority. Achieving this goal is a shared responsibility. By attending AFCEA’s 2021 TechNet Indo-Pacific Conference, you agree to abide by and engage in conduct that is beneficial to health and safety. This includes, but is not limited to:
- complying with local, state and venue regulations.
- engaging in appropriate physical distancing.
- not attending the event if you feel ill or have been recently exposed to COVID-19.
- not attending if you have not been vaccinated.
CDC Self Checker Widget
Current State of Hawaii COVID guidelines are available here.
The latest requirements for travel to Hawaii are available here. Please review carefully. AFCEA will not issue refunds for folks unable to travel due to inability to adhere to Hawaii’s travel requirements, except for in the instance of a positive COVID test.
The City and County of Honolulu is actively monitoring developments surrounding the coronavirus as the safety and health of residents and visitors are their top priority. Hospitality partners throughout Honolulu are implementing new and enhanced procedures to safeguard guests.
You can learn more about O'ahu’s COVID-19 health and safety procedures here.
Additionally, please make sure to review the Safe Access O’ahu program which goes into effect on September 13, 2021 and lasts 60 days. This program will require proof of full vaccination or a negative COVID test taken within 48 hours to enter many establishments.
As part of Hilton’s family of brands, the Hilton Hawaiian Village has implemented new protocols and elevated practices in response to the COVID-19 pandemic. The protocols are in keeping with Hilton’s high standards of cleanliness, safety, and commitment to providing excellent service.
The Hilton Hawaiian Village will increase sanitization of high contact surfaces and traffic areas. Additional venue information available here: https://www.hilton.com/en/corporate/cleanstay and https://safestayhawaii.com/
- All event staff, vendors, attendees, exhibitors, volunteers, guests, and other conference participants are required to wear facial coverings when indoors or outdoors at all conference facilities, regardless of current State of Hawaii or City and County of Honolulu mandates at time of the conference, during conference activities, other than when actively eating or drinking or when on-stage speaking.
- Conference facilities include: Hilton Hawaiian Village
- Currently all residents, guests, visitors, and tourists are required to wear a facial covering at all times when indoors in common spaces during non-conference hours, as well as when in crowded outdoor settings (on or off conference facilities and on or off conference hours) as mandated by the City and County of Honolulu.
- Please bring your own facial covering. A limited supply will be available onsite; inquire at registration.
- All TechNet Indo-Pacific participants must be fully vaccinated. AFCEA and AFCEA Hawaii reserve the right to ask for proof of vaccination before issuing conference badges.
- Previously infected? Click here for more CDC guidance if you’ve already had COVID-19.
Vendor staff trained in first aid will be on-site in the Hilton Hawaiian Village and will be able to assist conference participants as needed. Additionally, an isolation area will be provided for individuals who feel ill or experience symptoms of COVID-19 and who are unable to immediately leave the conference.
Hand sanitizer will be available to conference participants.
- Please register in advance online. We strongly discourage on-site registration to support physical distancing and to avoid creating lines. Online registration will remain open throughout the event. If you are unsure of advance plans, register online when you decide, before arriving at the Hilton Hawaiian Village.
- Multiple touchless check-in areas for badge pickup will be positioned at key venue entrances to the venue. A full-service registration area will be available and located away from the badge pickup stations, where attendees can make needed registration changes, such as adding lunch tickets, or badge updates.
- Registration staff will be available on-site to accommodate changes and badge updates.
- AFCEA will increase the number of aisles in the exhibit hall, as feasible, to reduce congestion, improve traffic flow between booths to accommodate physical distancing.
- Hand sanitizer will be available.
- The exhibit hall will undergo a nightly cleaning.
Exhibitor Best Practices and Readiness
AFCEA will provide best practices for exhibitors on how to maintain adequate physical distancing in their booths. These include but are not limited to the following:
- Requiring facial coverings by all booth personnel while indoors or outdoors.
- Using open booth designs or creating a restricted area to limit groups congregating in one area.
- Planning booth traffic patterns to allow for open entry and exit points.
- Cleaning high-touch surfaces multiple times throughout the day.
- Utilizing floor marking or seating to encourage adequate physical distancing.
- Providing hand sanitizer for booth personnel and attendees.
- If serving food, working with the Hilton Hawaiian Village, the exclusive catering provider for TechNet Indo-Pacific, to ensure proper food safety.
Hotels that implemented enhanced rigorous cleanliness protocols were identified for AFCEA's hotel block. Learn more about the global programs these popular hotel chains have introduced to ensure guests enjoy a cleaner stay:
- Current CDC guidance on Safer Activities for both Vaccinated and Unvaccinated individuals is available here.
- Current CDC guidance for Vaccinated individuals is available here.
- Current CDC guidance for Unvaccinated individuals is available here.
Will AFCEA International and AFCEA Hawaii require negative COVID-19 tests from attendees, exhibitor personnel and staff?
At this time, the CDC does not recommend testing all attendees and staff before allowing them to enter. Testing all event attendees and staff for COVID-19 before allowing them to enter the venue has not been systematically studied. It is unknown if entry testing at event venues provides any additional reduction in person-to-person transmission of the virus beyond what would be expected with other preventive measures (such as physical distancing, wearing cloth face coverings, hand washing, enhanced cleaning and disinfection).
AFCEA reserves the right to change this policy at any time at their own discretion and/or as required by the State of Hawaii, the City and County of Honolulu, and/or the Hilton Hawaiian Village. If required, testing will be at the cost of each individual conference participant.
Will AFCEA conduct temperature screening of attendees, exhibitor personnel and staff?
No, AFCEA will not conduct daily temperature screens. The CDC recommends conducting self-health checks for symptoms daily, and in accordance with any applicable privacy laws and regulations. The COVID-19 Symptom List will be included in event communications and posted on event signage. Attendees, exhibitor personnel and staff are asked to stay home, or in their hotel room, if they do not feel well or have any of the following symptoms: fever, chills, cough, shortness of breath or difficulty breathing, fatigue, muscle or body aches, headache, new loss of taste or smell, sore throat, congestion or runny nose, nausea or vomiting, and diarrhea. More details about symptoms of coronavirus can be found at Symptoms of Coronavirus | CDC.
CDC Self Checker Widget
We have taken enhanced health and safety measures and require all persons to follow posted instructions while attending TechNet Indo-Pacific 2021. You must agree to abide by all AFCEA and Hilton Hawaiian Villages safety protocols and to follow applicable safety precautions.
An inherent risk of exposure to COVID-19 exists in any public place where people are present. COVID-19 is an extremely contagious disease that can lead to severe illness and death. According to the Centers for Disease Control and Prevention, senior citizens and guests with underlying medical conditions are especially vulnerable.
By attending TechNet Indo-Pacific 2021 you voluntarily assume all risks related to exposure to COVID-19.
Help keep each other healthy.