DCOS 2018 Exhibitor Resources

Created for all types of exhibitors, first-timers and veterans, the Exhibitor Portal contains important information and answers to frequently asked questions.

Exhibitor Portal

  • Register your Booth Personnel
  • Upload your company logo. (Your logo will appear on the Interactive Floor Plan.)
  • Add your company’s social media platforms.
  • Upload your print profile for printed program guide, online listing and mobile app.
  • Select product categories and services.
  • Purchase upgraded listing.
  • Upload products (name, description and photo of your product(s).)
  • Make booth payment.

Exhibitor Service Manual

The Exhibitor Service Manual offers information on all technical aspects of being on showsite, such as:

  • Important Dates and Deadlines
  • Shipping Information
  • Show Service Order Forms (i.e. Floor Coverings, Electrical, Internet, AV, etc.)
  • Lead Retrieval Services
  • Display Regulations

Exhibitor FAQ's

  Age Restrictions?

Are there any age restrictions to get into the exhibit hall?

No one under the age of 18 is allowed in the exhibit hall area at any time.

  Airport and Transportation?

What is the closest airport to the convention center and what transportation is available?

Baltimore/Washington International Thurgood Marshall Airport (BWI) is the closest airport to the convention center (approximately 10 miles away). Passengers in need of ground transportation have a wide selection of affordable options to choose from.

  Attendee List?

How can I obtain a pre- and post show attendee list?

An attendee list is not available for this event.


How can I register our booth personnel?

Exhibitors can register their booth personnel here.


How do I work with a tight budget?

  • Always order your services before discount deadlines.
  • Consolidate your freight and shrink wrap it to avoid additional material handling charges.
  • For larger groups, use shuttle transportation rather than individual taxi service.
  • Always bring back up supplies so you don’t have to rent them for a premium at the show.
  • Some items are more cost effective to bring on your own rather than renting them repeatedly at every show (i.e. power strips, extension cords, artificial plants, waste baskets, etc.)
  • Consider the cost of rental displays, carpet and booth furnishing versus shipping and material handling charges for your own display.
  • Meet your freight target times (if applicable), and instruct your drivers to check in at the marshaling yard before the deadline time noted in the Exhibitor Service Manual to avoid additional surcharges.
  • For larger booths, ship hanging signs and carpet in advance to allow for straight-time installation when possible.
  Booth Materials?

Where can I go to order my booth materials (i.e. carpet, furniture, internet, etc.)?

Click here to order all on-site booth materials.

  Conference Schedule?

Where can I find a schedule of events?

Click here for a scheduled list of events.


What other costs can I expect in addition to my booth space?

Most Exhibitors will incur/need:

  • Material Handling/Drayage charges
  • Shipping charges
  • Booth furniture (i.e. draped tables, chairs, etc. in addition to what is automatically provided)

If applicable:

  • Airfare
  • Hotel
  • Meals
  • Electric/Phone/Internet Connection

Detailed prices are available in your Exhibitor Service Manual.


What deadlines do I need to keep in mind as an exhibitor?

Most deadlines fall within 30-40 days of the exposition. Details are available here.

  Dress Code?

What is the dress code for booth personnel?

Business professional is always welcome, but khakis and company logo polo-shirts are acceptable as well.

  Exhibitor List?

Who is exhibiting this year?

Please click here to access the current Exhibitor List and Interactive Floor Plan.

  Exposition Schedule?

What are this year’s move-in, move-out and show hours?

Monday, May 14 - 8:00 AM – 5:00 PM
Tuesday, May 15 - 8:00 AM – 12:00 PM

Show Hours
Tuesday, May 15 - 1:15 PM – 7:00 PM
Wednesday, May 16 - 8:00 AM – 4:00 PM
Thursday, May 17 - 8:00 AM – 1:30 PM

Thursday, May 17 - 1:30 PM – 9:00 PM

  Hotel Reservations?

How can I make hotel reservations?

Hotel accommodations for DCOS 2018 are available below.

Reserve a Room


How do I register for the conference portion of the event?

Attendee Registration is available here.

Exhibitor Registration is available here.

  Shuttle Buses?

Is there shuttle bus service available from the airport to my hotel?

Transportation options to the Convention Center are available here.


What type of sponsorships are available?

For sponsorship information, please view the Online Sponsorship Opportunities webpage. With questions, please contact:

AFCEA Exhibit and Sponsorship Management Team
Phone: 703-995-2567
Email: cyberexhibits@spargoinc.com


  Show up on time! Make sure you know the conference hours.

  Make sure you to send members of your organization who are familiar with your featured products. Booth personnel should be personable, engaging, and ready to field any questions about your company’s featured products and solutions.

  Have an elevator speech ready to quickly and accurately communicate your company's mission and branding. Focus on what your organizational goals are, followed by what goods, services, and/or solutions your company can offer.

  Be present, focused, and engaged - this is one of your best chances to generate new business this year, with attendees who are looking to buy your solutions!

  Keep your booth organized; a messy booth seems uninviting and reflects poorly on your organization.

  Don't forget to have your shipping labels ready.

  Read the Exhibitor FAQ and Exhibitor Service Manual to make sure you have all of the knowledge you need to have a great event!

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