Exhibitor & Sponsor Frequently Asked Questions
AGE RESTRICTIONS - Are there any age restrictions to get into the exhibit hall?
No one under the age of 18 is allowed in the exhibit hall area at any time.
AIRPORT & TRANSPORTATION- What is the closest airport to the convention center and what transportation is available?
Reagan National Airport is the closest airport to the convention center (approximately 6 miles away). Passengers in need of ground transportation have a wide selection of affordable options to choose from. Please visit the following Washington DC Convention & Visitors Bureau website for more details.
ATTENDEE LIST - How can I obtain a pre-and post show attendee list?
An attendee list is not available for this event.
BADGES (exhibitors) – How can I register our booth personnel? How many badges is our company eligible for and what do they give us access to?
Each exhibiting company will receive one (1) conference registration and six (6) booth personnel badges. Additional conference passes may be purchased in advance here.
BUDGET - How do I work with a tight budget?
Always order your services before the discount deadlines.
Consolidate your freight and shrink wrap it to avoid additional material handling charges.
For larger groups, use shuttle transportation rather than individual taxi service.
Always bring back up supplies so you don’t have to rent them for a premium at the show.
Some items are more cost effective to bring on your own rather than
renting them repeatedly at every show. (i.e. power strips, extension cords, artificial plants, waste baskets, etc.)
Consider the costs of rental displays, carpet and booth furnishing versus shipping and material handling charges for your own display.
Meet your freight target times (if applicable), and instruct your drivers to check in at the marshaling yard before the deadline time noted in the Exhibitor Service Manual
to avoid additional surcharges.
For larger booths,ship hanging signs and carpet in advance to allow for straight-time installation when possible.
CONFERENCE SCHEDULE - Where can I find a schedule of events?
Please check back for details soon.
CONTACTS - Who are my key contacts as an exhibitor?
A list of Key Contacts is available.
COSTS - What other costs can I expect in addition to my booth space?
Most Exhibitors will incur/need:
- Material Handling/Drayage charges
- Shipping charges
- Booth furniture (i.e. draped tables, chairs, etc in addition to what is automatically provided)
- Electric/Phone/internet connection
Detailed prices are available in the Exhibitor Serivce Mannual.
DEADLINES – What deadlines do I need to keep in mind as an exhibitor?
A Deadline Checklist is available here.
DRESS CODE - What is the dress code for booth personnel?
Business professional is always welcome, but khakis and company logo polo-shirts are acceptable as well.
EXHIBITOR LIST - Who is exhibiting this year?
Please click here to access the current exhibitor list and interactive floorplan.
EXHIBITOR RESOURCE CENTER – When will I receive my exhibitor service manual?
The Exhibitor Service Mannual is available here.
EXPOSITION SCHEDULE – What are this year’s move-in, move-out and show hours?
Please click here to view the exhibit hall schedule.
HOTEL RESERVATIONS - How can I make hotel reservations?
Industry housing reservations and government housing reservations are being accepted. Exhibitor room blocks can be requested here.
REGISTRATION (CONFERENCE) - How do I register for the conference portion of the event; what does it include; and what qualifications are necessary?
You may register online here. Each 10'x10' booth includes one (1) exhibitor conference badge which include access to conference sessions.
SHUTTLE BUSES - Is there shuttle bus service available from my hotel to the convention center?
Shuttle bus service is not available since most of the official conference hotels are within walking distance or a very short taxi ride away from the convention center.
AFCEA Exhibit and Sponsorship Management Team
Current sponsors may contact Gina McGovern (703-631-6236) regarding sponsorship logistics.